2021 Festival Dates

July 11th | August 8th | September 12th | October 10th | November 14th

SSOM hosts five events annually 12-5pm on the second Sunday of each month July through November– we’ve pushed the season back a month in 2021, there will be NO June event. SSOM occurs rain or shine! No refunds or transfers of vendor fees will be allowed. Eligible vendors include: Artists, Creatives, Entrepreneurs, Makers, Culinary Artisans, Crafters, Arts-Organizations, Non-Profits, & OTR Brick & Mortar businesses. All vendors will be approved by the Vendor Coordinator. Unsure if you are eligible? Please email us at SSOMVendors@gmail.com 

*Our vendors are important to the success and growth of our wonderful Main Street community. Due to the diverse attendance at each event, we ask that no political or religious organizations apply for vendor space, and preference is given to vendors who demonstrate added crowd interaction through activations, activities, or other unique displays.


Set-Up Details

Vendor Spaces will be assigned to vendors on the morning of each event. Vendors cannot secure, mark or hold spaces prior to receiving their assigned spaces each morning.  All spaces 10’x 10. If you need  additional space you must purchase two (2) spaces at check-out in the online registration form for a 10’x20’. Your vendor set-up must NOT block the entry door of any Main St. business. 

While there are no assigned spaces, our friendly volunteers will direct you to an available space once you check in. We ask that you set up right street curbs; keep the middle of the street clear for event traffic and emergency vehicles. Please note that you may be asked to move your booth during set up to fit snugly into the space you purchased, and for us to maximize the space to accommodate all vendors.  

Do not set up directly in front of a business’ doorway or leave items on the sidewalk – we love our Main Street businesses and it is very important that we do not block foot traffic to their shops. Please review the event layout sent prior to the event for more details.

Load-in for 2021 will be staggered.  All vendors who have purchased a seasonal membership will be load-in at 10:00am.

All other Vendors will be allowed to start load-in at 10:30am.

We will be working with Main Street businesses to assist in programming their spaces and storefronts. SSOM will send an email out 1-2 weeks prior to each event with a detailed layout to notify vendors of which storefronts and spaces are off-limits due to business activations and  programming. We ask you respect the merchants’ space and choose locations that do not interfere with their storefronts.

Vendors are responsible for everything needed to conduct business for the day including:

  • Table and chairs

  • Canopy / tent and weights for each leg (weights are REQUIRED for set-up, no exceptions)

  • Products and materials

  • Payment processors or cash to make change for sales

  • Any required permits, licenses, fees, sales tax, and insurance

  • Portable electricity/generators, or power cords, if needed ( ie. food vendors)

  • Water or other sanitary items (ie. food vendors)

*** Vendors may not set up in restricted areas marked on the layout sent out each month. Vendor set-up must NOT block the entry door of any Main St. business. You WILL be asked to move regardless of your set-up if you don’t adhere to this guidance***


Day of Event Details

Enter Main Street from Central Parkway. Volunteers will check you in at 13th and Main, then direct you to an unloading zone. We will fill the street starting from the center of Main Street (Zone 1) and fill the street south from Liberty to 12th street.  UNLOAD, PARK, then SET-UP your booth! There are no bad spots! We promise.

Schedule

10:00am  Load-in for seasonal vendors will start at 13th Street and fill Zones 1-3, North to South filling the street. Volunteers will direct you where to go. As the street fills, check-in will shift to 12th St.

10:30am Load-in for all other vendors, aka anyone who has NOT purchased the full season.  Will fill in remaining zones. Depending on the quantity of vendors for the market we will extend to Zones 5 & 6 up to Orchard or Liberty Street.

11:15am Vendor check-in closes

11:30am All cars must be offsite and parked at Rothenberg School parking lot or public lot

12:00pm Event Starts

5:00pm Event ends

5:00-6:00pm Vendor breakdown, breakdown your booth and set all items on the sidewalk. No cars will be admitted onto the street until all booths are broken down.

Load-In

Vendors may set up no earlier than 10:00 AM as the streets will not be closed yet. ​Vendors must check-in no later than 11:00 AM and vehicles must be unloaded and off the street by 11:15 AM, no exceptions. The street will be closed to all vehicular traffic starting at 11:30. Vendors must be completely set up by the start of the festival at 12:00 PM.

  • Check-in at Main St. & 13th St. (see layout) as we fill the street, check-in will move south as we fill the street.

  • Drive North and PULL UP TO CURB WHERE VOLUNTEERS DIRECT YOU

  • UNLOAD ALL OF YOUR ITEMS ONTO THE SIDEWALK NOT THE STREET

  • Park your vehicle elsewhere BEFORE setting-up your tent or booth

    Vendors may utilize the parking lot at Rothenberg Preparatory Academy located on Main Street passed Liberty and before Schiller Street, on your right-hand side

  • Return to your assigned spot and begin booth set-up.

Unloading Your Car

  • Main Street is a one-way street, volunteers will direct you to your spot. Unload everything you need for the entire day from your vehicle. 

  • Then, you MUST move your car into a parking lot off Main Street (see recommended parking locations below). Moving your vehicle before setting up is a mandatory safety protocol. This allows our team to quickly finish load-in before 11:15 AM and position the street barricades for your safety. 

Do not leave your car unattended. Volunteers will help you enter, unload and exit the street in an orderly fashion. UNLOAD, PARK, then SET-UP your booth! There are no bad spots – we promise.

Vendor Load-Out

Pack up your booth and items exactly at 5PM. If you know you need more time, start your break-down early.

  • Move all items, tent, table and chairs to sidewalk before retrieving your car

  • CPD will not open up the street to ANY vehicles until the street is clear of vendors, meaning everyone has packed their items onto the sidewalk

  • Once your booth is completely broken down and moved to the sidewalk, retrieve your car, same as load-in enter from the far south end of Main St. from  Central Parkway (remember Main St. is a one-way North to South.)

  • Pull up to curb where your items are, pack up your car as quickly as possible, and drive safely home.

  • Please drive slowly while entering/leaving Main St. people are still milling around and the street is open to pedestrians until the barricades are removed.

  • Please be as quick as possible when loading your vehicle!

  • Be sure to keep the middle lane clear so we can all keep traffic moving.

Please remember that all vendors are responsible for the clean-up of their site. Please leave your Main Street vending space in as-good or better condition than when you arrived. We have no clean up staff or any way to dispose of big items such as abandoned tents or bags of trash. This is a ‘leave no trace’ event. We appreciate your cooperation!

Review the Vendor Agreement and Vendor Code of Conduct  that you signed and agreed to upon registration.

Parking

The Rothenberg Prep Academy, located at the end of Main St., has generously donated their parking lot for SSOM Vendor Parking. The parking lot is located ON MAIN ST., pass over Liberty and it will be on your right (1620 Main St., 45202 is the closest address). It has a black fence around it and will be marked as SSOM Vendor Parking Only. This lot will be first come first serve but should help out a lot!

Additional Parking:

  • Paid street meters now run on Sundays from 2-9 PM.   NOTE: Many side streets are now Residential Only parking, please make sure you read parking signs well.

  • You can download the City’s parking app and pay from your phone, as well as pay at the parking stations.

  • Metered Parking throughout the neighborhood

  • Ziegler Parking Garage on Sycamore

  • Parkhaus Garage at 1123 Sycamore for a daily rate.

  • Please view other Over-the-Rhine parking options HERE.

  • Parkopedia